Effective Communication. "Key to Success"

“Effective Communication skills are one of the most important skills that you need because they can help you achieve the best outcome in any situation.”

Communications management is the process by which formal messages are created, reviewed and communicated within a project. Clear, accurate and timely communication is critical to the success of any project, as miscommunication can result in increased project risk. If you communicate properly, the right stakeholders will receive the right information at the right time. This enables them to make well-informed decisions.

There are a variety of ways that you can communicate to stakeholders, including:

• Internal newsletters
• Project Status Reports
• Presentation materials
• Web news releases
• Internal project memos
  Regardless of the type of media used to communicate within your project, these five communications steps will always apply.
  
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  Step 1: Identify the Message
  Your Communications Plan will identify the communications messages that need to be distributed. Throughout the project, the Project Manager should review this plan to identify which messages need to be distributed, how and when.
  Step 2: Target the Audience
  Now that you have identified what it is that needs to be communicated, the next step is to identify who should receive the message. The audience for each message needs to be confirmed
  Step 3: Decide on the Timing
  At this point, the type of message and the audience have been clearly specified. The next step is to identify the timing and frequency of the communications message. In some cases, regular communications, such as weekly Project Status Reports or monthly newsletters, may be necessary. In other cases, a one-off communication event, such as a project change notification, may be more appropriate. For each communications event, you need to be satisfied that the regularity and timing for each communications event is suitable.
  Step 4: Confirm the Format
  With content, audience and timing decided, the format of the communication message can be effectively chosen. There are a number of different types of formats to choose from, including verbal presentations, written reports, memos, letters and emails.
  Step 5: Implement the Plan

The messages agreed to in the Communication Plan need to be delivered. You should document a first draft of the message content. The Project Manager or sponsor will review it and may suggest changes. Once approved the message is communicated to the target audience.
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That's it. If you take these five steps each time you send out a communications message within your project, you will ensure that the right people receive the right message at the right time!
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Take Ownership ........ Stop Complaining and Start Achieving.

We often complaint about almost everything happened with us be it in the office, in our family or anywhere on the globe. Do you know this is a bad habit? You should stop it to be a nice human being. I know it’s tough because at times we can’t tolerate and we went out to show our disagreement. I bet this bad habit will definitely create a negative impact on your personality and you will lose your image in-front of your boss, colleagues or family. Your complaining attitude takes you away from your success. In fact it won't be wrong if I co-relate this with Newton's law that complaining and achieving success are equal in magnitude but opposite in direction. This means that the more you complain about your circumstances the more you move away from your destination and vice versa. There is a very thin line difference between raising a concern and get that this reviewed or blaming others for anything which they did wrong and you do not like it.

On top of that, if you keep complaining, you will give birth to two more mental diseases which are 'blaming' and 'criticizing'. When you don't like your circumstances you start finding faults in people around you and then you start blaming and criticizing them for your failures. Hence all three diseases, complaining, blaming and criticizing strengthen their roots in your brain and eventually this negative attitude becomes your personality trait.
When you complain you waste your precious time. You build negative energy which piles up in your brain stealing your peace of mind leading to chronic psychological disorders hence it's a concrete physical, mental and emotional loss which is no way closer to any kind of benefit.

On the contrary, if you are a hard working soul, you believe in your skills instead of luck. You believe in the power of Now. You believe in power of making things happen instead of waiting for things to happen. Your analytical skills give you the luxury to break down the bigger problem into smaller problems and then you start fixing each problem one by one, moving near to your ultimate goal slowly and steadily.
So now is the time to decide whether you would like to live as a loser by complaining, blaming and criticizing OR live like a successful chap, the one who doesn't waste the time by looking in the past, the one who does not have a negative thought process, the one who is visionary and the one who once make a commitment then focuses on it all the way till the task is accomplished.

Complaining causes draining of energies and you are in position to lose your powers in this world of competition. 

Control Your Temper.

In our Daily busy routine we often lose our patience and show our anger and stress to our friends, family members, or colleagues at times they don’t respond and understand your emotions however this doesn’t means that they are going to forgive you every time. If you do the same again and again they may also decide to leave your company and find another good friend, colleague or may be another life partner. Today I am going to share a short story of young boy who had a bad temper.

Stan is 12 years old young and very emotional boy who lives with his parents in New York.
He had a bad Temper and often loses his temper if anything goes against his wish. Stan’s parents were worried about his changing nature they tried to punish him multiple times however nothing changed. Stan is now growing and his bad nature will spoil his personal and professional life. Stan’s father often gets phone calls and messages from his school about his bad temper. One day he decided to work with his son and help him to control his anger. His Father gave him a bag of nails and told him that every time he lost his temper, he must hammer a nail into the back of the fence.

The first day the boy had driven more than 12 nails into the fence.
Over the next few weeks, as he learned to control his anger, the number of nails hammered daily gradually dwindled down. He discovered it was easier to hold his temper than to drive those nails into the fence.

Finally the day came when the boy didn't lose his temper at all.
He told his father about it and the father suggested that the boy now pull out one nail for each day that he was able to hold his temper.
The days passed and the young boy was finally able to tell his father that all the nails were gone.

The father took his son by the hand and led him to the fence.

He said, "You have done well, my son, but look at the holes in the fence. The fence will never be the same.

When you say things in anger, they leave a scar just like this one. You can put a knife in a man and draw it out. It won't matter how many times you say I'm sorry, the wound is still there.

"A verbal wound is as bad as a physical one. Few words are good enough to kill anyone and spoil relationship.”

Motivational Magical Speeches.

You may have missed my earlier Post where I shared the “Impact of Motivation”  My new Post will make more sense to you if you read previous one before reading this. Here I am sharing a gist of my older post which says that there are two types of motivation, Intrinsic and Extrinsic motivation. It's important to understand that we all are not same; thus effectively motivating your employees requires that you gain an understanding of the different types of motivation. Each individual may have different qualities which makes us special. Such an understanding will enable you to better categorize your team members and apply the appropriate type of motivation. You will find each member different and each member's motivational needs will be varied as well. Some people respond best to intrinsic which means "from within" and will meet any obligation of an area of their passion. Quite the reverse, others will respond better to extrinsic motivation which, in their world, provides that difficult tasks can be dealt with provided there is a reward upon completion of that task. Try to become an expert in determining which type will work best with which team members. There is a possibility you may not be able to understand your peers correctly but don’t lose your hope and try it again with more preparation. Below I shared few great motivational speeches by some famous personalities. I guarantee you that once you will be able to identify which kind of motivation is needed to encourage or motivate your team or colleagues. Below speeches will definitely make an impact and they will be a better employee or a human being.

Below are the 6 Best Speeches: -   Each personality shared his/her thoughts and helped us to be a successful in our field.

Whether you’re a student walking across the graduation stage for a diploma or someone bravely starting a new chapter in life, these commencement speech excerpts deliver the motivation to keep pushing forward.

"What I wish for all of you—the bad as well as the good. Fall down. Make a mess. Break something occasionally. Know that your mistakes are your own unique way of getting to where you need to be. And remember that the story is never over…. I  will go now to make bigger mistakes and to embarrass this fine institution even more."

—Conan O’Brien, Harvard University, 2000

"The world is more malleable than you think, and it’s waiting for you to hammer it into shape. Now if I were a folksinger, I’d immediately launch into “If I  Had a Hammer” right now, get you all singing and swaying. But as I  say I come from punk rock, so I’d rather have the bloody hammer right here in my fist. That’s what this degree of yours is, a blunt instrument. So go forth and build something with it…. This is the time for bold measures. This is the country, and you are the generation."

—Bono, University of Pennsylvania, 2004

"Sometimes life hits you in the head with a brick. Don’t lose faith. I’m convinced that the only thing that kept me going [after being fired from Apple] was that I loved what I did. You’ve got to find what you love. And that is as true for your work as it is for your lovers. Your work is going to fill a large part of your life, and the only way to be truly satisfied is to do what you believe is great work. And the only way to do great work is to love what you do. If you haven’t found it yet, keep looking. Don’t settle. As with all matters of the heart, you’ll know when you find it. And, like any great relationship, it just gets better and better as the years roll on. So keep looking until you find it. Don’t settle."

—Steve Jobs, Stanford University, 2005

"What I’ve found is that difficulties come when you don’t pay attention to life’s whisper, because life always whispers to you first. And if you ignore the whisper, sooner or later you’ll get a scream. Whatever you resist persists. But if you ask the right question—not why is this happening, but what is this here to teach me—it puts you in the place and space to get the lesson you need."

—Oprah Winfrey, Stanford University, 2008

"As you grow, you’ll realize the definition of success changes. For many of you today, success is being able to hold down 20 shots of tequila. For me, the most important thing in your life is to live your life with integrity and not to give in to peer pressure to try to be something that you’re not, to live your life as an honest and compassionate person, to contribute in some way. So to conclude my conclusion, follow your passion, stay true to yourself. Never follow anyone else’s path unless you’re in the woods and you’re lost and you see a path and by all means you should follow that."

—Ellen DeGeneres, Tulane University, 2009

 "Look for opportunities; look for growth; look for impact; look for mission. Move sideways; move down; move on; move off. Build your skills, not your résumé. Evaluate what you can do, not the title they’re going to give you. Do real work. Take a sales quota, a line role, an ops job. Don’t plan too much, and don’t expect a direct climb. If I had mapped out my career when I was sitting where you are, I would have missed my career."

—Sheryl Sandberg, Harvard Business School, 2013

In Order to succeed, we must first believe that we can.                                        Nikos Kazantzakis

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How to Motivate yourself.





"Motivate yourself......... live your life.........."

In our daily busy routine we all are missing lot of things which is negatively impacting our personal and professional life. We all are so busy in achieving our goals that we don’t realize that we are losing all the fun and motivation of our life. Few small things can affect in your everyday living?

      Did you get a cheery "Good Morning" at the breakfast table this morning or just a grumble? Did you give a warm smile and happy greeting in return? Do you look people in the eye and give them your undivided attention when they speak? Do you really listen for a reply when you ask someone a question? Do you really care or do you insulate yourself from the negative views you hear each day? And lot more questions which we all face in our daily routine. Changing yourself a little bit can help you be a better human being. I hope you agree that change is mandatory for everything. We should be ready to accept the changes in our behavior, our character, our thinking, etc.

      I am assuming that your response is positive to all the questions above, for none of us wants to be that negative person in life except few. I am kidding if you are in your senses and give yourself few minutes and recall everything which you do every day than you can’t deny the fact that negativity is an unwanted disease for us and try to cure it as soon as possible. Now the big question is “how do we remain positive, when so many negative things happen around us each day?” Answer to this question is very simple but we often overlook and tend to ignore our few bad habits which can easily be improved.

1. Be energetic and make enthusiasm your daily habit. Wake up happy. Be thankful for the day ahead. Think positively early in the day. Thank God for all you have received. It can carry you through the hardest days. Don't let negative people predetermine your worth. 

2. Every failure is nothing but an opportunity to begin again more wisely. Don't be a grudge collector. We can all recite incidents in life when we felt slighted by someone, turned off by one's negative actions, or even insulted by someone. It's easy to rekindle a negative attitude if we continue to remember those occasions or react to them. Forget them. They're not worth reliving.
3. Don't brag. Get high in doing good for your own self-worth, not for recognition. If you seek to set yourself above others by your deeds, you could quickly find that you are inadequate instead of proud. It’s not possible that you will get appreciations every time but each good thing done by you will give you lots of motivation and self-satisfaction. Do it for your own not for rewards and awards. Don’t feel bad if you did any good thing which is unnoticed.
4. Create a gang of team members or friends with positive attitude and find your inspiration. Make them your support group. Judge your friends and now this is a time when you can filter it out. Only make friends of those who have this same attitude about life. You'll find the mutual support of each other the reward you need to keep the proper positive attitude.
5. Give God the glory for what you have. Don’t forget to thank God because without God’s agreement we all are nothing and be optimistic in your life. God will always plan good for us and every bad thing happened in our life is a lesson or an examination which we have to clear with good scores.  Make every day the best day possible. Once the day is gone, it is gone forever. Learn from your past and improve yourself daily to make a better you.

Live in Present. Keep hope for tomorrow…….. All the best for your future.